Flexible Learning Procedures – Midwest

FLEXIBLE LEARNING PROCEDURES FOR PAYMENT OF FEES

Once a student has accepted a place on a Flexible Learning course and has been issued with a TUS Student Number, programme fees must be paid using one of the methods below.

Programmes fees are to be discharged prior to commencement of course.

Online Payment with a Debit/Credit Card 

Access the Online Payment System HERE

If you are not already logged into your TUS college account you will be prompted to enter your TUS username and password. Your username is your college email address.

• Ensure Banking App open on phone to authorise payment
• Go to Account Summary/Pay Fees
• Select the Pay Now button
• Click on the Academic Year that you want to make the payment for
• Pay amount shown in the Net Term Balance field OR you can choose to make a part-payment by altering the Amount Payable.
• Click Pay Now to proceed to third-party payment provider page and complete payment.

Receipts

• For a Receipt, go back to the landing page by clicking on TUS.
• From landing page, go to Online Receipt.
• Select a Term i.e. Academic Year 2025-2026.
• Right-click anywhere on the page to show print options

Due to GDPR regulations, if a Parent/Guardian requires information in relation to a student’s fee account, (such as the fees balance), authorisation from the student must be provided to the Department of Flexible Learning before any disclosure can be made.  If required please complete the Third Party Authorisation form HERE.

Structured Payment Plan Option 

A structured payment plan is available on programmes with: 

• a minimum duration of 9 months  

and  

• where annual programme fee exceeds €1,000 

A Structured Payment Plan Form (available from the Department of Flexible Learning) must be completed and submitted, and first payment made, prior to course commencement.  

The structured payment plan schedule for 2025/26 is as follows:

Employer Sponsored Fees

If an employer is subsidizing or paying fees in full, a Sponsorship Agreement must be set up.

Download, complete and submit a Sponsorship Agreement Form  HERE

The completed and signed Sponsorship Agreement Form must be submitted to Flexiblefees.midwest@tus.ie before the commencement date of the programme. Once the Sponsorship Agreement Form has been submitted an invoice will issue directly to the Sponsor.

If a student is availing of funding through the Department of Social Welfare or other such funding body, proof of such funding will need to be in place prior to the commencement of the course.

Students will be liable for any unpaid fee costs if the sponsor defaults on payment in any given semester. It is the responsibility of the student, in all cases, to check with their Sponsor and ensure that fees are fully paid in accordance with payment schedules.

Please note, TUS does not accept cash or cheque payments.

Implications of Late/Non-payment of Fees 

Failure to comply with the above payment deadlines will result in a hold being placed on the student account. The implication of this will be:

• Examination results will be withheld.
• Access to transcripts, statement of results, registration letters etc. will be withheld.
• Continuing students will not be permitted to register for subsequent academic years.
• Students will not be permitted to graduate/receive their parchments until their outstanding debt has been cleared in full.

SPRINGBOARD+ PROCEDURES FOR PAYMENT OF FEES

SPRINGBOARD + courses at Level 7 and above.

Once a student has been offered and accepted a place on a Springboard+ Flexible Learning course and has been issued with a TUS Student Number, they are liable for 10%  of the overall course fee.

MICRO-CRED Courses at all levels

All applicants to Micro-Credential programmes falling under the Springboard Umbrella are liable for 50% of the programme fee, regardless of employment status.

This non-refundable fee must be paid in full prior to course commencement date and can be paid via the online payment portal HERE.

If you are not already logged into your TUS college account you will be prompted to enter your TUS username and password. Your username is your college email address.

• Ensure Banking App open on phone to authorise payment
• Go to Account Summary/Pay Fees
• Select the Pay Now button
• Click on the Academic Year that you want to make the payment for
• Pay amount shown in the Net Term Balance field OR you can choose to make a part-payment by altering the Amount Payable.
• Click Pay Now to proceed to third-party payment provider page and complete payment.

Receipts

• For a Receipt, go back to the landing page by clicking on TUS.
• From landing page, go to Online Receipt.
• Select a Term i.e. Academic Year 2025-2026.
• Right-click anywhere on the page to show print options

Due to GDPR regulations, if a Parent/Guardian requires information in relation to a student’s fee account, (such as the fees balance), authorisation from the student must be provided to the Department of Flexible Learning before any disclosure can be made.  If required please complete the Third Party Authorisation form HERE.

Employer Sponsored Fees

If an employer is subsidizing or paying fees in full, a Sponsorship Agreement must be set up.

Download, complete and submit a Sponsorship Agreement Form HERE.

The completed and signed Sponsorship Agreement Form must be submitted to Flexiblefees.midwest@tus.ie before the commencement date of the programme. Once the Sponsorship Agreement Form has been submitted an invoice will issue directly to the Sponsor.

If a student is availing of funding through the Department of Social Welfare or other such funding body, proof of such funding will need to be in place prior to the commencement of the course.

Students will be liable for any unpaid fee costs if the sponsor defaults on payment in any given semester. It is the responsibility of the student, in all cases, to check with their sponsor and ensure that fees are fully paid in accordance with payment schedules.

Please note, TUS does not accept cash or cheque payments.

Springboard/HCI/ICT Skills Registration Process

ALL Springboard/HCI/ICT Skills students must complete registrations via the Springboard portal by the required deadlines. Failure to complete registrations within the required deadline may result in transfer of liability for the full course fee to the student. TUS will send notification of registration deadlines and instructions in advance to TUS student email address.

Implications of Late/Non-payment of Fees

Failure to comply with the above payment deadlines will result in a hold being placed on the student account. The implication of this will be:

• Examination results will be withheld.
• Access to transcripts, statement of results, registration letters etc. will be withheld.
• Continuing students will not be permitted to register for subsequent academic years.
• Students will not be permitted to graduate/receive their parchments until their outstanding debt has been cleared in full.

FLEXIBLE LEARNING PROGRAMMES WITHDRAWAL AND REFUND PROCEDURE

 To withdraw from a Department of Flexible Learning programme, a student must complete and submit an online Withdrawal Form available HERE. 

 Please note that the date of receipt of this form will be taken as the date of withdrawal. Notification of withdrawal must be received in this format.  

 Students who do not follow withdrawal procedure will continue to be enrolled and outstanding fees liability will remain on the account which will affect future enrolment within TUS.  

 In accordance with the refund schedule, any outstanding course fees at time of withdrawal are payable.  

 If a programme is cancelled by TUS for any reason, a refund of 100% of any payment made will be issued.  

 Otherwise, the following timelines apply: 

 In extenuating circumstances, beyond the three-week cut off period, students may appeal directly in writing to the Head of Department Flexible Learning for a refund of fees paid, less the €250 administration fee. Appeals are considered on a case-by-case basis. 

 It is the obligation of the student to inform themselves of the various requirements of the programme prior to registration 

SPRINGBOARD + FUNDED PROGRAMMES WITHDRAWAL AND REFUND PROCEDURE 

 To withdraw from a Springboard + funded programme, a student must complete and submit an online Withdrawal Form available HERE. 

 Please note that the date of receipt of this form will be taken as the date of withdrawal. Notification of withdrawal must be received in this format.  

 Students who do not follow withdrawal procedure will continue to be enrolled and outstanding fees liability will remain on the account which will affect future enrolment within TUS.  

 In accordance with the refund schedule, any outstanding course fees at time of withdrawal are payable.  

• If the programme is cancelled by TUS for any reason, a refund of 100% of any payment made will be issued. 

• If a student withdraws from a programme before the commencement date, a full refund of fees paid will be issued. This is subject to the student completing and submitting a withdrawal form to the Flexible Learning Office before the commencement date of the programme. 

• For Springboard + programmes at Level 7 or higher and all Micro-Credential programmes, where the student withdraws after the commencement date, the student contribution is non-refundable. 

* For employed students in receipt of Working Family Payment or employed on a CE Scheme on the date the course starts, the 10% fee contribution is waived. 

 In extenuating circumstances, students may appeal directly in writing to the Head of Department Flexible Learning for a refund of fees paid. Appeals are considered on a case-by-case basis. 

 It is the obligation of the student to inform themselves of the various requirements of the programme prior to registration