Student Garda Vetting Process
Why does TUS conduct Garda vetting?
Under the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016, TUS is required to conduct Garda vetting on all students who go on a work placement which brings them into contact with vulnerable adults or children.
To meet its obligations under the Act, TUS is a registered relevant organisation with the National Vetting Bureau (NVB).
Who should be Garda vetted?
If you answer yes to all of the statements below, then you should proceed to apply for Garda vetting
- I am a registered TUS student Yes/No
- My work placement activity will bring me into contact with vulnerable adults or children? Yes/No
- I am due to commence work placement next semester? Yes/No
How do I apply to be Garda vetted?
In TUS, Garda vetting of work placement students is conducted by the Careers and Employability service.
Step 1 – If you are based on one of our Midwest campuses, please submit your documents to gardavetting.midwest@tus.ie. If you are based on our Athlone campus please submit to midlands_studentgv@tus.ie. Please ensure you use a valid student email address when applying.
- A completed NVB1 application form Download WordDoc – Download PDF
- Valid photographic ID to include name and date of birth e.g., driving licence or passport
- Proof of address (must be dated within 6 months). The name on the photo ID must match the name on the proof of address.
Please note:
- By signing NVB1 the vetting subject is providing authorisation for the Garda vetting process and the disclosure of information by the NVB to the liaison person at TUS.
- Where the vetting subject is under 18 years of age, a declaration of consent must be made by a parent or guardian of the student. Please email midlands_studentgv@tus.ie or gardavetting.midwest@tus.ie for more info.
Step 2
The NVB invites the vetting subject via e-mail to complete a vetting application form. (please check spam mail)
- This link remains live for 30 days, with a reminder email generated on day 21.
Students must activate the link and complete the form within the timeframe provided. Failure to do so may impact your ability to undertake a work placement module.
Step 3
The student completes the application form online and it is submitted to the vetting liaison person at TUS.
Step 4
The vetting liaison person reviews the application form and submits it to the NVB.
Step 5
The NVB processes the application and forwards a vetting disclosure to the vetting liaison person at TUS.
Responsibilities of Students
- All requests/correspondence in relation to Garda vetting must be through your TUS student email address (personal email addresses are not accepted)
- Students must complete the national vetting process in the semester prior to the commencement of their work placement
- Students must provide proof of identity and address
- Students must complete all vetting forms in an honest and truthful manner, and adhere to any deadlines set by TUS
- Students must activate/submit their vetting application form within 30 days of receipt of the invitation email
- Students must disclose any (and all) knowledge of criminal conviction(s) or pending prosecution(s) in Ireland or outside the jurisdiction
- Students who have resided outside the Republic of Ireland for a period of 6 months or more (from the age of 18 years) shall also be required to furnish a Police Clearance Certificate from their country or countries of residence. This certificate should confirm if a student has any convictions recorded against him or her while residing there. If a student is unable to obtain a Police Clearance Certificate, they will be required to obtain a legal declaration (Affidavit) in the presence of a Commissioner of Oaths or a solicitor confirming that they have no criminal convictions, current or pending.